We are seeking a systematic, detail-oriented, and highly reliable File Clerk to manage the organization, maintenance, and retrieval of our critical business documentation. In this role, you will be the backbone of our information management system, responsible for ensuring that records are accurately categorized, securely stored, and readily accessible when needed. If you possess an analytical mind, an obsession for order, and a commitment to maintaining confidentiality and compliance, this is an outstanding opportunity to support our operational efficiency and protect the integrity of our company’s historical and active records.

Key Responsibilities
Records Management: Systematically classify, label, and file physical and digital documents according to established organizational standards.

Retrieval & Circulation: Promptly locate and retrieve requested files for staff, ensuring accurate logging of document movement and maintaining strict tracking of borrowed records.

Data Integrity & Archiving: Regularly audit filing systems to ensure accuracy, prepare outdated records for secure archiving or destruction in accordance with retention policies, and maintain file indexes.

Confidentiality & Compliance: Handle sensitive or proprietary information with the highest degree of discretion, ensuring that all access remains compliant with company privacy policies and regulatory requirements.

System Optimization: Identify opportunities to improve filing efficiency, such as transitioning to digital storage or enhancing existing indexing structures to speed up retrieval.

Maintenance: Monitor the condition of files and filing equipment, performing basic repairs or requesting replacements to prevent the loss or degradation of important records.

Support: Provide general clerical support, including data entry, scanning, photocopying, and assisting departments with the organization of their specific project documentation.

Requirements & Qualifications
Education: High school diploma or equivalent; certification in records management or office administration is a plus.

Experience: 1–3 years of experience in file management, archives, or a high-volume clerical support role.

Technical Skills:

Proficiency in digital file management software, cloud-based storage systems (e.g., SharePoint, Google Drive), and basic database management.

Strong aptitude for alphanumeric filing systems, categorization logic, and document indexing.

Experience with scanning technologies, document imaging, and data entry software.

Personal Attributes:

Exceptional Attention to Detail: Ability to maintain perfect accuracy in labeling, sorting, and retrieving documents.

Methodical Thinking: A natural inclination toward structure and the ability to maintain complex organizational systems consistently.

Discretion & Integrity: Unwavering commitment to maintaining the confidentiality of sensitive personnel, financial, or legal records.

Patience & Focus: Ability to handle repetitive tasks with high precision and sustain focus during long periods of organizing and auditing files.

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